Top 5 TIPS

for planning post-pandemic events

As life begins to get back to a new kind of normal, we have to accept that Covid-19 has changed things… and that includes how you manage meetings, incentive trips and conferences for your business.

We asked our colleagues over in Gray Dawes Events for their TOP 5 TIPS on planning a corporate event in a post-pandemic world.

To chat about planning your next company conference, meeting or incentive, do get in touch with the Gray Dawes Events team! And remember, when it comes to corporate events, experience is everything… yours, your delegates and ours!


#1.  Hygiene

Number 1 is, of course, ensuring you maintain excellent hygiene standards for all in-person events. Despite the easing of lockdown restrictions, you must appreciate that your delegates may still be anxious about Covid and its lingering effect. Therefore, it’s essential that you:

  • ensure there are sanitizers at entry points
  • depending on your location, provide face masks at all your events, don’t rely on delegates bringing their own
  • your venue must be cleaned at regular intervals
  • and be careful of shared items, such as microphones – sanitise them between use

#2.  Food & Beverage

How to handle Food & Beverages is at number 2. Be sure that on-site staff at your event venue are trained with the appropriate food handling protocols.

And why not try serving boxed meals or insisting on a plated service?


#3.  Technology

Top tip number 3 is make the most of Technology at your events.

You can minimise physical contact between delegates with the use of such techniques as scanning QR codes for check-in and using mobile apps with all the event details and useful information on them.


#4.  Hybrid

At number four, why not consider the benefits of Hybrid events. Some attendees may prefer a digital experience to being in a room full of people.

Be sure to check out different platforms which can cater for your virtual audience. Find a venue with suitable technology to make this an engaging and interactive experience for both your virtual and in-person audience.


#5.  Be Prepared!

And finally, adopt a flexible strategy. Be prepared for any last minutes changes to your event and be sure to have a flexible and responsive strategy.

Always have a Plan B in place!

Gray Dawes Events

Whether it’s finding the perfect meeting space for your next sales team get-together, creating the wow factor for your company conference or everything in between, you’re in the right place. 

Gray Dawes Events are part of the Gray Dawes Group – one of the UK’s largest independent travel management companies. With specialist, award-winning divisions providing tailored services for business travel, luxury leisure travel and meetings & events (that’s us!), we enjoy all the benefits that brings, both in terms of buying power and industry clout.

To help you navigate the changes of business travel, we’ve created the brand-new Traveller Toolkit. This invaluable online resource is packed full of easy-to-use guides and checklists for every stage of every journey. We detail exactly what you need to know and do before, during and after your trip in a post-pandemic, post Brexit world.

You can even check the travel restrictions and health status of your destination with our comprehensive COVID-19 Country Tracker, updated five times daily to ensure you have the very latest information to help keep you and your travellers safe.

Travel is changing. With common sense and a good TMC behind you, travellers can have the confidence to once again take to the skies. It’ll soon be back business as (un)usual.