9 Reasons

Why you should be using an event management agency

Experience Is Everything

We recently caught up with our friends and colleagues over in Gray Dawes Events to understand why it’s so important to have an expert on your side when to comes to organising business meetings, incentives, conferences and events. 

In fact, there are nine reasons why…

#1

Save Yourself Time

Why waste hours of time searching for a suitable venue? Planning events is time consuming, especially if you already have a full-time job. We can take all that time away from you, plus thanks to our wealth of experience we’ll get it done faster and use our pre-existing relationships with venues to negotiate longer holding periods.

#2

Save Yourself Money

Those pre-existing relationships also help ensure we get the very best rates from venues and suppliers. Working with your budget, we can drive down costs and make sure you get maximum bang for your buck.

#3

Get Expert Knowledge

An Events Management agency like Gray Dawes Events is a well-oiled machine. We already have in place a seamless planning process and methodology to ensure everything is covered. We’ve faced all common (and uncommon!) issues before and know exactly how to resolve them quickly and with the minimum of fuss – contingency plans come as standard! Plus, we keep up to date with the latest trends and technologies in events, so you don’t have to.

#4

Stop The Stress

Once you’ve got in touch, for you the hard part is over and (in terms of the event in question at least) you can put your feet up. You’ll have one point of contact for the entire duration of the process – from planning to post event analysis and everything in between. Over the years we’ve built a global supplier network that can be trusted to deliver. So, you can stop tearing your hair out!

#5

Strategic Creativity

Every Gray Dawes Events experience is unique. We spend the time getting to know you and your brand and then tailor every element, coming up with fresh ideas and delivering memorable brand experiences that will last with your attendees for years to come. We monitor progress and achievements focussing on SMART goals, are proud of our flexibility and adaptability to meet any need, and remove the risk associated with your event.

#6

Delegate Management

Anyone trying to take on delegate management themselves will tell you it’s no easy feat. We utilise the very latest technology to take care of delegate registration and communication, reducing processing errors and making the entire delegate management process a breeze. We can provide bespoke, branded registration websites & invitations, social media strategies & event apps, on-site support (such as badging capabilities), a multi-currency payment service and real-time reporting.

#7

Pre & Post Engagement

It’s important to engage with attendees both before and after the event itself. It can encourage more attendees and will help make sure your event is remembered for all the right reasons. We’ll ensure all your event communications are on brand and always keep all vested parties in the loop. Post event feedback is just as critical to benchmark your event, learn what worked and what you could improve upon in future. We’ll take care of all of that for you, too.

#8

Fully Bonded & Licensed

Knowing all the hottest global locations for a staff incentive trip is one thing, having the tools to get you there is another. At Gray Dawes Events can do both with our group travel event services. We’re IATA and ABTA bonded and have our own in-house flight booking system to secure the lowest cost, most flexible airfares. It means you don’t have to have one agency to organise the event and another to manage the travel.

#9

Making You Look Good

Gray Dawes Events are here to help you, not to take the credit. If you’ve been tasked with putting on a great event and been smart enough to come to us, we encourage you to present the work as your own. Put simply, we want to make you look good! And that’s because we’re not interested in a one-off event where we take all the glory; we want to work with you as your trusted experience partner and are happy to stay hidden in the background making sure everything runs like clockwork.

Gray Dawes Events

Whether it’s finding the perfect meeting space for your next sales team get-together, creating the wow factor for your company conference or everything in between, you’re in the right place. 

Gray Dawes Events are part of the Gray Dawes Group - one of the UK's largest independent travel management companies. With specialist, award-winning divisions providing tailored services for business travel, luxury leisure travel and meetings & events (that's us!), we enjoy all the benefits that brings, both in terms of buying power and industry clout.

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