The Importance of Being Human in an Increasingly AI World

1.

Hybrid Working Has Changed the Purpose of Travel

One of the biggest challenges facing travel managers today is that the workforce rarely operates on a single schedule.

Hybrid and remote working models have created greater flexibility for employees, but they’ve also raised new questions. Traveling into an office only makes sense if there’s a meaningful reason to be there. If key colleagues are working remotely or meetings could have been conducted virtually, the journey can quickly feel like wasted time, money, and carbon.

Employees increasingly want travel that serves a clear purpose. They expect greater flexibility around when, where, and how they travel, rather than being forced into rigid programs designed for a pre-pandemic world.

This presents an opportunity for organisations to rethink travel policies. Rather than focusing solely on controlling behaviour, successful programmes will help employees make informed decisions about when travel genuinely adds value.

The emphasis is shifting from “How do we reduce trips?” to “How do we make every trip worthwhile?”

2.

The More AI We Use, The More Human Expertise Matters

Artificial intelligence was, unsurprisingly, one of the hottest topics of the conference.

From itinerary building and traveler communications to disruption management and reporting, AI is rapidly becoming embedded throughout the travel ecosystem. The potential benefits are substantial, offering greater efficiency, faster response times, and improved access to information.

Yet one of the more interesting observations from the event was that increased automation appears to be creating greater demand for human interaction rather than less.

When travel goes smoothly, technology can handle much of the process. However, when plans change, flights are canceled, geopolitical events emerge, or travelers simply need reassurance, people still want to speak with someone who understands their situation.

The value of experienced travel consultants, account managers, and operations teams remains incredibly high. Travelers don’t just want answers; they want confidence that they’re being supported by someone who understands both the practical and emotional impact of disruption.

Technology may be driving the revolution, but human expertise continues to define the quality of the traveler experience.

3.

Flexibility During Disruption is Becoming a Competitive Advantage

The geopolitical upheaval of recent years has demonstrated how quickly travel conditions can change.

Whether it’s the conflict of instability, airspace restrictions, extreme weather, or operational disruptions, organizations need confidence that their travel programs can adapt rapidly when circumstances evolve.

A recurring discussion point at ITM was how prepared TMCs are to manage these situations in real time.

Can alternative routes be sourced quickly? How easy is it to reroute travelers away from emerging risk areas? If a traveler needs to avoid a particular region or airline, can those changes be implemented efficiently and at scale?

The answer increasingly depends on the combination of technology, supplier relationships, and operational expertise available within a TMC.

Traveler experience is tested most heavily when things go wrong. The organizations that can react quickly, communicate clearly, and provide practical solutions will continue to stand out in an increasingly competitive market.

4.

AI Needs to Move Beyond Simply Judging What it Can Do

Questions surrounding data privacy, governance, and compliance are becoming increasingly important as organizations adopt AI-powered tools across their travel programs.

Where is traveler data stored? How is it being processed? Who has access to it? What safeguards are in place to ensure compliance with regulatory requirements?

These aren’t secondary considerations, but fundamental questions that organizations must answer before implementing new technologies.

Perhaps the most important takeaway was that “AI” means very different things depending on who you’re speaking to. For some organizations, it refers to automation and workflow optimization. For others, it means predictive analytics, conversational interfaces or advanced data processing.

Understanding precisely what technology is being used, how it operates and how data is protected will become just as important as the functionality itself.

5.

Relationships Still Matter as Much as They Always Have

Among all the discussions around technology and innovation, one traditional principle remained unchanged: Real, human relationships continue to drive successful business travel partnerships.

In an industry increasingly shaped by digital interactions, face-to-face engagement still creates trust, strengthens partnerships and uncovers opportunities that might otherwise be missed.

The best travel programs are built on a genuine understanding of client objectives, traveler needs, and organizational culture, something that cannot be achieved through technology alone.