MEETINGS & CONFERENCE MANAGEMENT
From a half day meeting in the UK to an overseas conference involving the movement of thousands of delegates from all corners of the globe, the GD Events team have the knowledge and experience that will ensure a first class, flawlessly delivered conference.
Each of our clients is different and choose to seek our assistance across a number of different specialities. We provide the full spectrum of conference management services from ‘simply’ finding the best venue based on your brief to full and comprehensive conference management.
Our specialities include: destination and venue finding, full travel logistics (flights, hotels, transfers, visas), conference production, marketing communications, event theming, onsite management, delegate registration, restaurant reservations, conference room ‘dressing’, team building exercises, group activities and more.
Our first task is to get a full and complete understanding of your conference brief. What are you looking to achieve? Who is your targeted audience? What has been done previously? What worked? What didn’t? Any conference has to be strictly tailored not just to budget and location but also to the people whose behaviour you are looking to engage.
From the largest of overseas conferences to the smallest of board meetings, we place a staunch emphasis on consistent and effective supplier negotiation. We strive to constantly provide our clients with the leading rates and can guarantee that the prices we offer to you will be the very best available. As an organisation, GD Events has an annual travel spend of £30m+ affording us an inimitable position in the corporate events marketplace when it comes to purchasing power. Through multiple layers of negotiation we will not only ensure to get you the best room rate but also negotiate strongly on the added extras where venues attempt to make additional profit; areas such as A/V, F&B, delegate parking etc. Many venues will also pay us a commission so we do not have to pass on any venue finding costs to you at all so you could receive an expert service at no charge.
How attendees attain their invite to your event can vary. Some events are invite only to a known group of important clients or employees. Other events are run as incentive awards where attendees qualify for an invite across a set period of time. Regardless of who your attendees are and how they “qualify” for attendance, we can manage the registration process both online and via an inbound call team. Not only will we get attendee attendance confirmation but we will also ascertain key information such as meal requests and any other personal preferences, we are also here to answer any questions or queries that your invitees may have about the upcoming event taking this often time consuming task out of the hands of our clients.
Are you looking for a theme that is matched to your brand or something entirely different that would add a unique angle to the event? In close consultation with you we will discuss ideas around the theming of your event, this can run right through the event campaign (if appropriate) to include marketing comms and invites through the actual layout and design of the venue itself. From austere and more formal occasions through to unique and creative setups, we have the experience and expertise to deliver the best theme for your planned event.
We’ve worked with all sorts of budgets from guest speakers such as Neil Armstrong and Erin Brokovich and entertainers of the likes of Michael McIntyre our clients have enjoyed some truly exceptional conference entertainment and guest motivational speakers. For those whose budgets do not quite stretch to the a-list we are able to source more financially friendly, yet still exceptional guest speakers and compares to assist in bringing your conference and its goals to life.
The A/V element of your conference will likely be of vital importance ensuring that you get your message across to the attendees in the most impactful manner possible. Presentations have gone way way beyond a simple lectern and powerpoint to become fully immersive brand experiences. Working with our clients we provide the event production that will bring a conference or seminar to life and leave a lasting and positive impact on the minds of all those who were there to witness it.