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Expense Management

Gray Dawes’ integrated online travel and expense management system will enable you to implement your own expense management strategy. Take complete control of your budget and consequently, you’ll find your costs reducing.

Because our travel and expense management system is completely mobile, travellers can manage their expenses on the move. Submitting claims and receiving authorisation on the go, therefore saving time for both the claimant and the budget holder.

While our streamlined process reduces costs, it also reduces paperwork. Most importantly, there is no up-front investment in expensive technical infrastructure.

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Adding Value

Technology powers successful travel programmes, which is why we pride ourselves on being at the cutting edge of technology. Our in-house tech team are constantly developing new software to make your expense management seamless.

Above all, our expense management tool is designed to streamline your travel programme and most notably add value.

Extensive Reporting Suite

Our award-winning in-house tech team means you have full use of an extensive reporting suite at your disposal. In addition, our team are able to build any bespoke features and reports that you may require.

As a result, you have the opportunity to create total expense policy compliance and fewer errors with a reduction in manual input.

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Find Out More About Expense Management

Leave us your details and one of our travel experts will be in touch to discuss your air travel requirements and how we can help transform your travel programme.

Benchmarking And Forecasting

Once you’ve successfully booked your trip, flight, or hotel stay – you can rest assured, our work doesn’t stop there. All your booking information will automatically flow into the expense management system, therefore, allowing you to benchmark and forecast your travel costs in real-time. 

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Visibility

By channelling all your business travel bookings through Gray Dawes we will be able to ensure that you have a complete view of your business travel spend. Furthermore, we can report on near countless parameters of your travel spend from any date range you require.

We take time to analyse your spend and profile through our bespoke Management Reporting system; powered by Microsoft BI. Management Information not only serves to highlight travel trends and activity but also brings to light areas of potential exploitation for future cost reductions and efficiency increases.

Travel Booker

From having specialist business travel consultants at hand 24/7, through to the latest online booking technology. We provide the support and expertise to make your business travel bookers’ lives simple and hassle-free. Above all, you will deal with a dedicated Gray Dawes travel team, not a mass call centre.

Travel Manager

We give you complete visibility of all your travel related expenditure. By assigning a dedicated strategic account manager to work with you, we ensure that your business travel budget is maximised. We will also help you manage your duty of care obligations through traveller tracking systems at a time of crisis or emergency.

Traveller

We arm you with all the travel information you need when you’re away from home. From a powerful itinerary app to detailed contingency planning for emergencies, your travel team is just a call away should you need any assistance while on a trip away from home.

Purchasing Manager

For many of our clients, travel is one of their highest business costs. Therefore, we ensure that our service maximises value and generates on-going, demonstrable cost savings. We will tailor our accounting systems and invoicing to meet the needs of your business.

Find Out More About Expense Management

Get in touch with one of our travel experts to discuss how we can help transform your travel programme.

Hotels

Book your hotel stay with us to stay in complete control. Track your travellers for their whole journey while choosing from over a million hotels worldwide. Using in-house systems we can offer you strategic advice to keep you up to date with the latest time and cost savings.

Rail Travel

With full access to train times and rail fares within the UK, our dedicated team of Business travel consultants always strive to achieve savings for our customers, in excess of 40% of normal fares. We achieve this is by booking off-peak rail tickets, splitting journeys and using single advance fares.

Air Travel

We provide unique rates that will not be obtainable elsewhere, and provide large savings over published pricing, At Gray Dawes, we will save you time and money regardless of what your trip entails our standard is to offer customers all available flight options.

Latest Travel News

Read the latest travel industry updates from around the globe and at the Gray Dawes Group. We bring you the topics that are impacting business travellers today.

The Best Christmas Markets for Business Travellers

November 19th, 2018|

Looking for a way to inject some Christmas spirit into your European business trip this Winter? Why not combine your visit with a trip to one of the best Christmas markets in Europe?

Important Changes to China’s VISA Process

November 14th, 2018|

The Chinese Embassy has recently announced important changes to the process for VISA applicants. As of 12th November 2018, anyone applying through Gray Dawes, CIBT or any visa agency will be required to provide