A Guide to Europe's New Entry/Exit System
stay informed and prepare for a smooth journey across EU bordersWhat is the EES?
The Entry/Exit System (EES) is a new electronic system implemented by the European Union to strengthen and streamline border management across the Schengen Area. It replaces the traditional passport stamping process with a digital system that records the entry and exit data of non-EU travellers.
Key Changes for Business Travellers
Biometric Data Collection
What to Expect | Upon entering or exiting the Schengen Area, non-EU travellers must provide biometric data, including fingerprints and facial images.
Impact | This process will be quicker than manual passport checks but will require travellers to allow for additional time at border control points.
Digital Records of Entries & Exits
What to Expect | Your entry and exit will be recorded electronically, and your stay will be automatically tracked to ensure compliance with visa requirements.
Impact | The 90/180-day rule for short stays will be closely monitored. Overstaying can result in fines, bans, or future visa issues. Be mindful of your travel days within the Schengen Area.
Simplified Border Crossings
What to Expect | What to Expect: Automated gates at major airports and border crossings will facilitate faster entry and exit for travellers
Impact | Frequent business travellers may find this system speeds up border crossings. However, there may be initial delays as travellers and border personnel adapt to the new system.
Advanced Information Requirement
What to Expect | Airlines and other carriers will need to submit passenger information in advance, including travel documents and biometric data.
Impact | Ensure your travel documents are up-to-date and match the information provided to airlines to avoid delays or complications.
Compliance with Visa Rules
What to Expect | The EES will apply to travellers from countries with visa waiver agreements, as well as those with multiple-entry visas.
Impact |If you frequently travel to Europe for business, consider how the EES will track your cumulative days within the Schengen Area.
Visa Waivers & Multiple Entries
What to Expect |The EES will apply to travellers from countries with visa waiver agreements, as well as those with multiple-entry visas.
Impact | If you frequently travel to Europe for business, consider how the EES will track your cumulative days within the Schengen Area.
Data Privacy & Security
What to Expect | The EES will store biometric data and travel records securely within the EU’s data protection frameworks.
Impact | While data security is a priority, be aware of the information being collected and how it might be used, particularly in cases of legal or immigration disputes.
Tips for Business Travellers
Plan Ahead
Allow extra time at borders for the biometric data collection, especially during the initial rollout period.
Track Your Days
Keep a personal log of your days spent within the Schengen Area to avoid overstaying.
Document Accuracy
Double-check that all travel documents are correct and up-to-date to avoid delays.
Prepare for Transition
Familiarise yourself with the new procedures, especially if traveling frequently.
Consult Travel Policy
Ensure your company is aware of the changes and adjusts travel policies accordingly.
Conclusion
The introduction of the EES is a significant change for non-EU business travellers to Europe. While the system aims to improve security and efficiency, it requires travellers to adapt to new procedures, particularly in managing their travel schedules and complying with visa regulations. By staying informed and prepared, you can ensure a smooth transition to this new system and continue your business activities in Europe with minimal disruption.
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