{"id":4405,"date":"2019-11-14T16:56:05","date_gmt":"2019-11-14T16:56:05","guid":{"rendered":"http:\/\/www.gdg.travel\/?p=4405"},"modified":"2019-11-19T16:56:42","modified_gmt":"2019-11-19T16:56:42","slug":"what-can-go-wrong-during-business-travel-and-how-a-good-tmc-fixes-it","status":"publish","type":"post","link":"https:\/\/www.gdg.travel\/en-us\/blog\/what-can-go-wrong-during-business-travel-and-how-a-good-tmc-fixes-it\/","title":{"rendered":"What Can Go Wrong During Business Travel (And How A Good TMC Fixes It)"},"content":{"rendered":"\n[et_pb_section fb_built=”1″ fullwidth=”on” _builder_version=”3.22″][et_pb_fullwidth_header title=”WHAT CAN GO WRONG DURING BUSINESS TRAVEL (AND HOW A GOOD TMC FIXES IT)” text_orientation=”center” header_fullscreen=”on” header_scroll_down=”on” scroll_down_icon=”%%2%%” scroll_down_icon_color=”#ffffff” _builder_version=”4.0.6″ background_image=”http:\/\/www.gdg.travel\/wp-content\/uploads\/2019\/10\/Gray-Dawes-Travel-Flight-Board-Rectangle.jpg” z_index_tablet=”500″ hover_enabled=”0″ background_color=”#414042″ background_blend=”overlay”][\/et_pb_fullwidth_header][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Quote Section” _builder_version=”3.22″ custom_padding=”75px|0px|110px|0px|false|false” border_color_all=”rgba(255,186,96,0.6)” border_width_right=”8vw” border_color_right=”#5b8cb1″][et_pb_row column_structure=”3_4,1_4″ admin_label=”Quote Area” _builder_version=”3.25″ custom_padding=”55px|0px|55px|0px|true|false” use_custom_width=”on”][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Author Name” _builder_version=”3.27.4″ text_text_color=”#ffba60″ text_letter_spacing=”4px” header_font=”||||||||” header_2_font=”||||||||” header_3_font=”||||||||” header_4_font=”||||||||” header_5_font=”||||||||” header_6_font=”||||||||” module_alignment=”center” animation_style=”slide” animation_direction=”bottom” animation_intensity_slide=”10%” animation_starting_opacity=”100%” inline_fonts=”Georgia”]

INTRODUCTION<\/h4>[\/et_pb_text][et_pb_text _builder_version=”3.27.4″ text_font_size=”17px” text_letter_spacing=”1px” text_line_height=”1.8em” header_3_font=”||||||||” header_3_line_height=”1.6em” header_4_font=”||||||||” custom_margin=”|||” custom_padding=”|||30px” animation_style=”flip” animation_intensity_flip=”5%” animation_starting_opacity=”100%” border_color_all=”#313e47″ border_width_left=”10px” border_color_left=”#414042″]

For the significant majority of business trips, things go perfectly \u2013 no flight delays, no issues checking into a pristine hotel in a great location, a rental car where it doesn\u2019t seem certain that its next mile will be its last.<\/p>\n

This is all great, but every now and then things do go wrong \u2013 and there are plenty of articles out there recounting corporate travel horror stories. These range from long delays in unfamiliar cities in the grips of a snowstorm, being detained at the airport because of incorrect travel documents, suffering food poisoning, losing a passport and leaving luggage in a taxi, to name but a few.<\/p>\n

A travel management company (TMC) like us who has expertise in dealing with eventualities just like those listed above. With that in mind we thought we\u2019d write an article sharing some of the most common things we know to go wrong, and what a good TMC can do to fix them.<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][\/et_pb_column][\/et_pb_row][et_pb_row admin_label=”Project Image Area” _builder_version=”3.25″ custom_padding=”|||”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_image src=”http:\/\/www.gdg.travel\/wp-content\/uploads\/2019\/10\/gdt-woman-cab.jpg” show_bottom_space=”off” force_fullwidth=”on” align_tablet=”center” align_phone=”” align_last_edited=”on|desktop” _builder_version=”4.0.6″ custom_margin=”|||” custom_padding=”|||” animation_style=”slide” animation_direction=”right” animation_intensity_slide=”2%” z_index_tablet=”500″ hover_enabled=”0″ border_width_all=”30px” border_color_all=”#ffffff” box_shadow_style=”preset2″ box_shadow_horizontal=”0px” box_shadow_vertical=”15px” box_shadow_blur=”60px” box_shadow_color=”rgba(29,61,71,0.2)”][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Project Analysis Section” _builder_version=”3.22″ custom_padding=”90px||2px||false|false”][et_pb_row column_structure=”1_4,3_4″ admin_label=”Project Analysis Area” _builder_version=”3.25″ custom_padding=”60px|0px|60px|0px|true|false” border_color_all=”rgba(51,51,51,0.12)” border_width_top=”1px”][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”4.0.6″ header_font=”||||||||” header_3_line_height=”2em” header_4_font=”||||||||” header_5_font=”||||||||” header_6_font=”||||||||” animation_style=”fold” animation_direction=”left” animation_intensity_fold=”5%” hover_enabled=”0″]

AIR AND RAIL DELAYS<\/h4>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font_size=”16px” text_line_height=”2em” animation_style=”fade”]

Delays and cancellations on business trips can be very frustrating and are every travel manager\u2019s worst nightmare. Postponing meetings due to travel delays could be costly for your client, not to mention being a waste of your experts time and travel spend.<\/p>\n

Having a flexible Travel Management Company partnership means that in unfortunate times of air and rail delays, we can react to your situation quickly. Our 24\/7 team can promptly book your traveller on a train back to the office, cancel the hotel they had booked for the meeting and start a refund enquiry on your behalf. By thinking proactively and putting your travellers first, a good TMC us, can ensure that your travellers don\u2019t waste any further valuable time or money.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ admin_label=”Project Analysis Area” _builder_version=”3.25″ custom_padding=”60px|0px|60px|0px|true|false” border_color_all=”rgba(51,51,51,0.12)” border_width_top=”1px”][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”4.0.6″ header_font=”||||||||” header_3_line_height=”2em” header_4_font=”||||||||” header_5_font=”||||||||” header_6_font=”||||||||” animation_style=”fold” animation_direction=”left” animation_intensity_fold=”5%” hover_enabled=”0″]

LOSING PASSPORT ON A BUSINESS TRIP<\/h4>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font_size=”16px” text_line_height=”2em” animation_style=”fade”]

Losing a passport any time is bad enough, but to misplace it on a business trip can be devastating. Whether it\u2019s been stolen or you just can\u2019t find it, that doesn\u2019t mean your trip is ruined.<\/p>\n

If you\u2019re managing you\u2019re own travel you\u2019ll only have support 9-5 from your office, however a TMC like us has 24\/7 support \u2013 meaning help is just a single phone call away, not matter what timezone you\u2019re in. In this situation, your TMC can help coordinate with local police and the British Embassy to get your replacement travel documents sorted in a timely manner.<\/p>\n

The same goes for falling ill. If you are unfortunate enough to get sick on a business trip then the prospect of finding suitable medical assistance can be quite daunting. Again, this is where an experienced TMC can come into its own. With round the clock support they can quickly help you get the medical attention you need.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ admin_label=”Final Result Area” _builder_version=”3.25″ custom_padding=”60px|0px|60px|0px|true|false” border_color_all=”rgba(51,51,51,0.12)” border_width_top=”1px”][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”4.0.6″ header_3_line_height=”2em” animation_style=”fold” animation_direction=”left” animation_intensity_fold=”5%” hover_enabled=”0″]

OVERPAYING FOR FLIGHTS AND ACCOMMODATION<\/h4>[\/et_pb_text][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font=”||||||||” text_font_size=”16px” text_line_height=”2em” header_font=”||||||||” animation_style=”fade”]

Navigating your way around travel fares can be complex and frustrating. Prices can seem to fluctuate by the hour and it can feel like every different supplier out there is promising the cheapest deals. What this inevitably means is that it\u2019s easy for a business to end up overpaying for both flights and accommodation.<\/p>\n

However, working with a TMC pretty much renders this issue redundant. Account managers, like ours have well established connections with suppliers in the hotel, air and rail industries. They are perfectly placed to get you the very best deals so you never end up overpaying again.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ admin_label=”Final Result Area” _builder_version=”3.25″ custom_padding=”60px|0px|60px|0px|true|false” border_color_all=”rgba(51,51,51,0.12)” border_width_top=”1px”][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”4.0.6″ header_3_line_height=”2em” animation_style=”fold” animation_direction=”left” animation_intensity_fold=”5%” hover_enabled=”0″]

LOSING EXPENSE RECEIPTS<\/h4>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font=”||||||||” text_font_size=”16px” text_line_height=”2em” header_font=”||||||||” animation_style=”fade”]

Storing and keeping receipts used to be the bane of any regular business traveller\u2019s life \u2013 and this could only be made worse by losing those receipts and the prospect of not being able to claim back any expenses.<\/p>\n

Luckily, technology has caught up with this and it\u2019s now easier than ever to track and manage travel expenses. Most TMCs will provide travellers with an app through which they can manage them in real time.<\/p>\n

Not only is this great for the traveller, but it makes reporting on the true cost of business travel a lot more efficient. It\u2019s also easier to make sure that any expenses incurred are compliant with any travel policy that is in place.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ admin_label=”Final Result Area” _builder_version=”3.25″ custom_padding=”60px|0px|60px|0px|true|false” border_color_all=”rgba(51,51,51,0.12)” border_width_top=”1px”][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”4.0.6″ header_3_line_height=”2em” animation_style=”fold” animation_direction=”left” animation_intensity_fold=”5%” hover_enabled=”0″]

LACK OF COMPLIANCE WITH TRAVEL POLICY<\/h4>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font=”||||||||” text_font_size=”16px” text_line_height=”2em” header_font=”||||||||” animation_style=”fade”]

Maintaining compliance with travel policy is pretty essential for any business that requires its staff to travel regularly. Partnering with a travel management company will give you a much better idea of your overall spend and travel policy compliance. There\u2019s a danger that if you aren\u2019t compliant, travel could cost a lot more than it needs to \u2013 and you\u2019d be surprised how often this happens.<\/p>\n

TMCs can help with these problems by ensuring that all business travel is compliant from both a spend and mobility perspective. Consolidated invoicing for hotel, rail, air and car hire means it is really easy to make sure travel never costs you more than it needs to.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,3_4″ admin_label=”Final Result Area” _builder_version=”3.25″ custom_padding=”60px|0px|60px|0px|true|false” border_color_all=”rgba(51,51,51,0.12)” border_width_top=”1px”][et_pb_column type=”1_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”4.0.6″ header_3_line_height=”2em” animation_style=”fold” animation_direction=”left” animation_intensity_fold=”5%” hover_enabled=”0″]

EVER HAD PROBLEMS WITH YOUR BUSINESS TRAVEL?<\/h4>\n[\/et_pb_text][\/et_pb_column][et_pb_column type=”3_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text _builder_version=”3.27.4″ text_font=”||||||||” text_font_size=”16px” text_line_height=”2em” header_font=”||||||||” animation_style=”fade”]

If you\u2019ve ever run into any of the problems we\u2019ve listed above, or any other issues with your business travel, now would be a great time to get in touch with us today. We\u2019ve got a huge amount of experience helping businesses make their travel more efficient and we can help your business as well.<\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Practice Section” _builder_version=”3.22″ background_color=”#f7f7f7″ custom_padding=”90px|1px|90px||true|false” border_color_all=”#e0e0e0″ border_width_left=”8vw” locked=”off”][et_pb_row admin_label=”Practice Area” _builder_version=”3.25″ custom_padding=”0|0px|0|0px|false|false” locked=”off”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” custom_padding__hover=”|||”][et_pb_text admin_label=”Title” _builder_version=”3.27.4″ header_2_text_align=”center” header_2_font_size=”48px” header_2_line_height=”1.6em” custom_margin=”||10px|” custom_padding=”|||” animation_style=”fade” header_2_font_size_tablet=”40px” header_2_font_size_phone=”” header_2_font_size_last_edited=”on|tablet”]

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For the significant majority of business trips, things go perfectly \u2013 no flight delays, no issues checking into a pristine hotel…<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","om_disable_all_campaigns":false,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"footnotes":""},"categories":[230],"tags":[],"class_list":["post-4405","post","type-post","status-publish","format-standard","hentry","category-gray-dawes-news-en-us"],"yoast_head":"\nWhat Can Go Wrong During Business Travel (And How A Good TMC Fixes It) - Gray Dawes Travel<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.gdg.travel\/blog\/what-can-go-wrong-during-business-travel-and-how-a-good-tmc-fixes-it\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What Can Go Wrong During Business Travel (And How A Good TMC Fixes It) - 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