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Project Executive Job Role

LOCATION

COLCHESTER/LONDON

SCOPE OF ROLE AND RESPONSIBILITIES

Due to recent growth and development there is now an opportunity to join our Events Team and get involved in some very exciting events as a Project Executive. It is essential that you have an agency background at a similar level and have worked on complex events of at least 150 people. Experience of automotive, pharmaceutical and fashion customer requirements is desirable although you would work on a range of industry sectors, both home and overseas.

Taking client enquiries for venue bookings in the UK and overseas.

Utilising venue finding software.

Supplier negotiation and proposal writing.

Management of suppliers, venues, internal departments and team members where necessary.

Delegate management and registration.

Booking flights and accommodation requirements through the GDS or support team.

Budget management and reconciliation.

Administration

Supporting on larger events, but some experience of delivering smaller events end to end.

ADDITIONAL DUTIES

To identify and manage work load priorities and escalate issues as they arise.

To develop and maintain effective working relationships with colleagues in the appropriate offices.

To ensure that all administration, both internal and external is of the highest standard.

To enhance productivity through innovation.

To ensure all invoicing is accurate and up to date.

To manage credit card reconciliation.

To ensure all SLA’s and KPI’s are consistently met.

To respond to any other reasonable duties or tasks that may be requested by your director.

COMPETENCIES AND SKILLS

Strong administration, communication and attention to detail skills.

Ability to balance and effectively prioritise a heavy and pressured workload to meet deadlines.

Competent in setting and measuring objectives.

A creative approach to problem solving.

Comfortable and capable with negotiation.

Self-starter and team player.

EXPERIENCE AND QUALIFICATIONS

A minimum three years of agency experience is a must.

Proficient with event technology, Cvent would be a plus.

Adept at using Microsoft Office.

Some GDS knowledge would also be beneficial.

Person specification

Strong Customer Service skillset

Fluent in English, with strong communication skills both verbal and written

Ability to work in a team and understands good teamwork

Ability to problem solve

Strong attention to detail

Ability to work on own initiative

Highly motivated and enjoy working in what could be a fast-paced environment

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